1. Site plan drawing
Please submit a site plan of the proposed outdoor dining or retail area, no smaller than 8.5” x 11.” The plan does not need to be drawn to scale, but should be legible with clear labels and dimensions. If the plan is drawn to scale, please clearly indicate the scale on the plan. Please include the following information on the site plan:
2. Construction drawing
If applicable, please submit a site specific sketch of the work to be performed to install any parklets or platforms as part of the proposal. Please include labels with the materials, features and dimensions of the proposed work (e.g., platform flush with sidewalk for dining in on-street parking spaces).
3. Proof of insurance
The City of Menlo Park and its officers, officials, employees and volunteers must be named as additional insured for all businesses applying for space in the public right of way (e.g. sidewalks, public parking plaza and on-street parking spaces). The liability insurance policy shall include a contractual liability endorsement providing insurance coverage for the Permittee’s agreement to indemnify the City. Businesses applying to use private property only, with no overlap of the public right of way, are exempt from providing the additional insurance documents.
4. Right of way/parking plaza allocation consent letter
Downtown businesses meeting specific requirements are permitted to use the right of way immediately adjacent to their frontage (sidewalk and/or on-street parking spaces and/or public parking plazas). Businesses may expand their space to include areas fronting adjacent storefronts if they get a signed letter granting permission from the tenant of a storefront with open frontage or the property owner, if the storefront is vacant. The consent letter should demonstrate that neighbors are aware of the specifics of the proposal (e.g., if a tent is proposed, the letter should note that), as well as the program expiration date that is currently in effect. Use of the on-street parking spaces shall be limited to the striped dimensions of the parking stall areas and shall not encroach into the through travel lane. Additionally, on-street parking on active roadways may be subject to review by the Menlo Park Fire Protection District.
5. Private shopping areas consent letter
Businesses located outside of the Downtown meeting specific requirements are permitted to expand dining and retail options into the sidewalk and adjacent private areas and/or parking lots. If the parking lot is shared among tenants, a business must get a signed letter granting permission from the other tenants in the shopping center or the property owner to use the parking spaces. If a business wishes to expand their space to include areas fronting adjacent storefronts, they must also get a signed letter granting permission from the adjacent tenants or the property owners, if the storefront is vacant. The consent letter should demonstrate that neighbors are aware of the specifics of the proposal (e.g., if a tent is proposed, the letter should note that), as well as the program expiration date that is currently in effect.