Encroachment Permits

Encroachment permits are required whenever a property owner or contractor needs to perform work in the public right-of-way.
 
"No person shall perform any work, construct any facility, make any excavation or fill any excavation, store materials and/or vehicles in or upon any real property in which the City has an interest, whether by title, easement, right-of-way, license or otherwise, without first obtaining an encroachment permit to do so from the Director of Public Works." (Menlo Park Municipal Code Section 13.18.020)
 
Other activities requiring an encroachment permit include:
  • Installation, replacement or repair of sanitary sewer laterals or water service connections
  • Enlargement or replacement of driveway
  • Replacement of sidewalk, curb or gutter
  • Temporary storage of a debris box or moving container
  • Potholing
Please allow 3 to 5 days for the Engineering Division to process the encroachment permit application. Be sure to submit all items listed below, or permit approval may be significantly delayed.  Permits for storage of debris or moving boxes and for emergency work can typically be processed within one day.

List of required items:

1) Fill out an Encroachment Permit Application Form. A hardcopy is also available at the front counter of City Hall. 

2) Submit a site specific sketch of the work proposed. Include street name labels, pertinent dimensions, and locations of permanent facilities such as joint poles and trees. If the construction activity is related to a development project, include a copy of the plans in lieu of a sketch.

3) Submit a traffic control plan. Include pedestrian and bicycle diversion, if applicable. For residential streets, a simplified traffic control plan may be applied. Contact staff for further information.

4) Submit the appropriate fees, per the master fee schedule. Additional fees may be required pending review of the permit submittal package.

5) Proof of insurance. The City of Menlo Park’s officials, agents, employees, and contractors must be named as additional insured. 

6) Security bond (required when street pavement will be affected). In most instances, the minimum amount of $1,000 shall apply. Please note that credit card payments for bonding purposes will not be allowed. Be sure to save a copy of your receipt if you want the City to return the bond.Application for bond release.

7) Contractors must have a City of Menlo Park Business License.

8) Contractors must have a State contractor’s license to work in the public right-of-way. Class A and C8 are the most common.

9) Photographs of the construction area are helpful, but not required.

10) City Standard Details

11) A copy of the permit from the West Bay Sanitary District shall be submitted to the city before an encroachment permit for work in the public right-of-way can be issued for a sewer lateral replacement.

Engineering Counter Hours
Monday-Thursday: 1:00 - 5:30 pm
Friday: 1:00 - 5:00 pm
Alternate Fridays: Closed

Appointments for other times may be possible. Note: it may require a few days to schedule a special appointment request, depending on current workloads.